Workflow: Zapier + Gemini for calendar-driven summaries
Trying to auto-generate meeting summaries triggered by calendar events using Zapier and Gemini, then post to Slack channels. Need a robust Zap layout and prompts that preserve action items and decisions.
Answers
Approved replies, operator insight, and tactical follow-up from the community.
Zap layout:
1) Trigger: Google Calendar — Event Start (filter by calendar/keyword).
2) Action: Formatter — extract title, description, attendees, notes/transcript link.
3) Action: Delay until event end (or use Event End trigger).
4) Action: Webhook to Gemini — send transcript + prompt (see sample below).
5) Action: Formatter/Parser — validate Gemini JSON (decisions/action_items).
6) Action: Post parsed summary to Slack; optionally create tasks in your PM tool.
Sample Gemini prompt:
"Input: meeting transcript. Output strict JSON: {title,meeting_date,attendees,summary,decisions:[{text,owner,due}],action_items:[{task,owner,due,priority}]}. Preserve original wording for decisions and action_items; be concise."
Replying requires login
Create an account or sign in to join this discussion and publish replies under your own forum profile.