Troubleshooting: Zapier rate limits with GPT summarization
Ops lead hitting rate limits when sending batches of form submissions to the LLM via Zapier; needs strategies for batching, retries, and cost control.
Answers
Approved replies, operator insight, and tactical follow-up from the community.
Quick fixes: batch submissions into groups (e.g., 10–50) and send one summarization call; or use map-reduce—produce short per-item summaries then aggregate. Throttle with a queue (SQS/Redis) or Zapier delay/schedule steps; detect 429s and implement exponential backoff with randomized jitter plus idempotency keys. Reduce cost by truncating prompts, sampling low-value items, and caching frequent summaries.
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